Reports prepared by hand
Weekly or monthly reports are copied from spreadsheets, emails, or exports.
Operations automation & internal systems
Automation that runs in production, not just in demos.
Runbase helps companies replace manual spreadsheets, emails, reports, and document-heavy workflows with secure automation, dashboards, data pipelines, and AI-assisted internal systems.
Built by a software engineer with real production AI, cloud, backend, RAG, and workflow automation experience.
Problem
Manual operations quietly drain your team every week.
Requests lost in inboxes and chat
Important work moves through email, WhatsApp, Slack, or Teams without clear ownership.
Documents and data scattered everywhere
PDFs, CRM records, procedures, and operational data live in disconnected systems.
The problem is usually not lack of AI. It is fragmented workflows, unclear data, and manual status tracking.
Outcomes
From scattered manual work to reliable internal systems.
Automated reporting
Recurring reports build themselves from live data and arrive on schedule — no more manual copy-paste before every meeting.
Document and PDF processing
Invoices, forms, and contracts are read, checked, and turned into structured data your team can trust.
Request triage and routing
Incoming requests are captured, prioritized, and assigned automatically, so nothing slips through inboxes or chat.
Internal AI knowledge systems
Your team gets source-backed answers from company documents in seconds instead of searching for the right file.
Products & demos
Our own products, live and in use.
Besides client work, we build and run our own products. Open any of them in your browser.
Review intelligenceProduct
Runbase ARI
App Store and Google Play reviews from any country, collected daily, sorted by topic and summarised weekly — for your app and your competitors.
Visit ARIAI model comparisonProduct
Bakeoff
Upload your own questions, pick the models, and get a report on which one answers best, which one is cheapest, and how sure the result is.
Visit BakeoffLegal workbenchEarly access
KararAI
A case-centred workbench for law firms: finds supporting legislation and court decisions from client documents and checks every citation in a draft against the source.
Visit KararAIPersonal memory appiPhone beta
OwnMemory
Everything you record in one memory. Ask a question and get the answer with its source; to-dos land on your Today screen.
Visit OwnMemoryDocument processingDemo
Document / Invoice automation
Incoming invoices and receipts are read automatically, their fields extracted, and missing or inconsistent data flagged — all in a live dashboard.
Open live demoThe invoice demo uses sample data to illustrate the concept.
Services
Audit first. Ship in 30 days. Improve every month.
01
Diagnosis
Automation Audit
A 3–7 day diagnosis of your manual workflows, data sources, risks, and highest-ROI automation opportunities.
Deliverables
- Workflow map
- Automation opportunity list
- 30/60/90 day roadmap
- Estimated time/cost savings
02
Build
30-Day Automation Sprint
One clearly scoped manual process turned into a working automation or internal system in 2–4 weeks.
Deliverables
- Workflow / system build
- Data connections
- Dashboard or admin view
- Notifications
- Testing and handover
03
AI / RAG
Internal AI / RAG System
A secure internal knowledge system that lets your team ask questions across company documents and get source-backed answers.
Deliverables
- Document ingestion
- Search / retrieval
- Source-backed answers
- Permissions / logging where needed
04
Retainer
Monthly Automation Retainer
Ongoing maintenance and improvement for your automation layer as your operations change.
Deliverables
- Monitoring
- Improvements
- New small workflows
- Monthly reporting
Why Runbase
Built like software, not like a demo workflow.
- Production deployment mindset
- Logging, monitoring, and failure handling
- Secure data and access patterns
- Clear scope and measurable outcomes
- AI only where it improves speed, accuracy, or decision quality
- Human-in-the-loop for high-risk workflows
Tooling
Tools are selected based on the workflow. Sometimes the right solution is n8n. Sometimes it is FastAPI, PostgreSQL, a dashboard, a queue, or a small custom internal app.
Process
A simple path from manual work to automation.
01
Discovery call
Identify the repetitive workflow and business impact.
02
Automation Audit
Map the process, data sources, risks, and opportunities.
03
Fixed-scope proposal
Define exactly what will be built, what is out of scope, timeline, and success metric.
04
Build and test
Implement the workflow, dashboard, data pipeline, or AI-assisted system.
05
Rollout and measure
Train users, monitor the system, and measure saved time and reduced errors.
Use cases
What automation looks like in your operation.
Each engagement starts with a real bottleneck and a baseline. The system is only successful when the operational metric moves.
Accounting & finance
- Bottleneck
- Invoices are entered and checked by hand
- Automation
- Extract, validate, and route document data
- Success metric
- Minutes per invoice · exception rate
Logistics & distribution
- Bottleneck
- Orders and status updates are scattered across email and spreadsheets
- Automation
- Centralize intake, routing, and live status
- Success metric
- Processing time · missed requests
Field service
- Bottleneck
- Jobs, photos, and reports arrive through chat
- Automation
- Structure field updates and generate reports
- Success metric
- Report turnaround · rework rate
B2B sales
- Bottleneck
- Follow-ups depend on manual CRM hygiene
- Automation
- Enrich records and trigger next actions
- Success metric
- Response time · overdue follow-ups
References
Systems we have shipped for companies in the US, Germany, and Turkey.
Websites, admin panels, and live platforms running in production today.
United States · Manufacturing
Leader Munitions (opens in a new tab)
Corporate website with an admin panel: product and news management, contact and careers forms.
United States · Manufacturing
ISM Bullet (opens in a new tab)
Web hosting and corporate email infrastructure.
Germany · Wholesale food
Grandberg (opens in a new tab)
B2B ordering platform for a wholesale food supplier: member applications with admin approval, per-customer discounts and catalog, cart and orders with VAT, a Turkish/German storefront, and a custom pizza-box order module.
Turkey · Industrial maintenance
Poseidon Machine (opens in a new tab)
Multilingual one-page corporate website with a contact form for a heavy machinery maintenance firm serving defense and ammunition manufacturing.
Turkey · Logistics
Gazihan Lojistik (opens in a new tab)
Multilingual corporate website with a blog admin panel for an Ankara-based logistics company.
Turkey · Metal fabrication
Tuna Metal (opens in a new tab)
Corporate website and online store for an Ankara steel fabrication company: steel structures, sliding gates, custom metal products, and camping stoves.
Turkey · Education
Design Phili (opens in a new tab)
Live education platform: live classes, automatic recording, student-only playback, and an admin panel.
Engagement model
Engagements are scoped before build starts.
Automation Audit
Scoped on a call
3–7 day diagnosis with a prioritized roadmap. If you start a Sprint within 30 days, the full audit fee is credited to the Sprint.
Mini Automation Sprint
from $2,000–$4,000
One contained workflow built and shipped — ideal first project.
30-Day Automation Sprint
from $3,500–$8,000
One operational process automated end-to-end with handover.
Monthly Retainer
/ monthfrom $1,500–$4,000
Ongoing monitoring, improvements, and new small workflows.
Final pricing depends on workflow complexity, integrations, data sensitivity, users, security needs, and scope.
FAQ
Questions, answered plainly.
Do you only build AI systems?
No. AI is used only when it adds measurable value. Many high-value automations need workflow automation, data cleanup, dashboards, or integrations before AI.
Do you only use n8n?
No. n8n is one tool. Depending on the problem, the solution may use APIs, Python/FastAPI, PostgreSQL, dashboards, cloud deployment, or custom internal tools.
How long does a project take?
Audits usually take 3–7 business days. Small automation sprints take 1–2 weeks. Larger 30-day sprints typically take 3–5 weeks.
What systems can you integrate?
Email, spreadsheets, CRMs, databases, APIs, PDF/document workflows, Slack, Teams, Google Workspace, Notion, Airtable, dashboards, and custom internal systems.
Is customer data secure?
The solution is designed with minimum necessary data access, role-based access where needed, audit logs, secure credential handling, and human approval for high-risk actions.
What is the first step?
A short discovery call to identify the most painful manual workflow and decide whether an Automation Audit makes sense.
Free check-up
Automation Check-Up
Answer a few questions about your operations. You'll get an instant automation snapshot on screen — and we'll follow up within one business day.
Step 1 of 4 · Company
25%
Find the first workflow worth automating.
A short call is enough to identify 2–3 manual processes inside your current operations that may be worth automating.